Project update example
A construction project update presentation for the steering group
A monthly update on a community library build, for project managers reporting to a client, sponsor or steering group. It shows progress and spend against plan, what is in and out of scope, the budget by work package, two options to recover a delay and the milestones to opening day.
Business17 slides · shown in the Kiln template (Premium)
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01Cover
Millbrook Library Build: Month 4 Update
Scope, schedule, budget and risks · 14 October 2026 · Owen Clarke, Project Director
02Agenda
What we'll cover
- Scope and design
- Schedule and milestones
- Budget to date
- Risks and mitigations
- Decisions we need
03Section
Where the build stands
Four months in: on budget, but two weeks behind on the steel frame.
04Key numbers
The build is on budget and 38% complete
Foundations and the basement slab are done. The steel frame starts two weeks late after a supplier delay.
- 38% — Work complete
- $7.1M — Spent of $18.6M budget
- 0 — Lost-time incidents
- 2 wks — Behind on steel frame
05Chart
Monthly spend has stayed just under plan since June
Chart: Planned ($M), Actual ($M) across Jun, Jul, Aug, Sep.
- Planned ($M): Jun 1.2 · Jul 1.8 · Aug 2.1 · Sep 2.2
- Actual ($M): Jun 1.1 · Jul 1.7 · Aug 2.1 · Sep 2.2
Spend doubled as the frame began, yet is $0.2M under plan to date with contingency untouched.
06At a glance
The build at a glance
- Foundations and basement slab complete — All 86 piles and the basement slab were poured by 28 September, passing every structural inspection first time.
- Steel two weeks late — Supplier backlog.
- Zero lost-time incidents — 112,000 hours worked.
- $1.4M contingency intact — Not yet drawn on.
- Planning conditions met — All 14 discharged.
07Points
Three decisions kept the build on budget
Each was agreed with the council steering group.
- Switching to a precast concrete basement saved six weeks of formwork and $310K in labour.
- Ordering the glazing in June locked in prices before a 9% rise across the supply market.
- Reusing excavated soil for landscaping avoided 1,400 truck trips and $180K in disposal fees.
08Two columns
Scope: what is in, and what is out
In scope
- Two-storey library, 3,200 m²
- Children's wing and maker space
- Rooftop solar and garden
Out of scope
- Underground car park
- Café fit-out, funded by tenant
- Phase 2 community hall
09Comparison
Two options to recover the steel delay
Resequence works
- Build the core and stairs first
- No extra cost
- Recovers 8 of 10 days
Add a second crew
- Weekend steel crew for 6 weeks
- $96K in extra labour
- Recovers all 10 days
10Table
Budget by work package
Package Budget Spent Status Groundworks $2.9M $2.8M Complete Structure $5.4M $3.1M Delayed Envelope $4.2M $0.9M On track Fit-out $4.7M $0.3M Not started 11Timeline
Four milestones to opening day
- Dec 2026Steel frame topped out and the roof deck poured.
- Mar 2027Building weathertight, with glazing and cladding complete.
- Jul 2027Fit-out finished, shelving installed and systems commissioned.
- Sep 2027Handover to the council, and doors open to the public.
12Process
How every change request is handled
- RaiseSite team logs the change with drawings and a reason.
- PriceCost and schedule impact priced within five days.
- ApproveSteering group signs off anything over $25K.
- BuildChange issued to site with updated drawings.
13Composed
One site rhythm runs every work package from design to handover
- Design: Drawings frozen per package (Design team)
- Procure: Two quotes for every order (Site team)
- Build: Daily briefing, weekly look-ahead (Site team)
- Inspect: Hold points signed by the engineer (Design team)
- Handover: Snag-free sign-off by the council (Site team)
Meetings
- Daily: toolbox talk on site
- Weekly: progress and safety review
- Monthly: steering group report
Package Lead Next milestone 1 Structure Marta Kowalski Topped out, Dec 2 Envelope Samuel Mwangi Weathertight, Mar 3 Building systems Leila Farahani Commissioned, Jul 4 Fit-out Owen Clarke Handover, Sep How we'll run the site
- Safety first: Every shift starts with a briefing
- One programme: Same schedule in every meeting
- Fast decisions: Changes priced within five days
Success looks like: Doors open in September 2027
14Image
What the community will get
A light-filled, two-storey library on the river, with a children's wing, a maker space and a rooftop garden open to everyone.
- 3,200 m² across two floors
- Designed for net-zero operation
Image: Architectural rendering of a timber and glass community library beside a river
15Team
Who is running the site
- Owen Clarke, Project Director. Accountable to the council.
- Marta Kowalski, Structures Manager. Steel frame and slabs.
- Samuel Mwangi, Envelope Manager. Glazing and cladding.
- Leila Farahani, Building Services Lead. Mechanical and electrical.
16Quote
Why the community is behind it
“My kids have nowhere quiet to do homework. We drive past the site every day just to watch it grow.”
17Closing
Recover the steel delay, then hold the line
Approve the resequenced frame today and the library still opens in September 2027, on budget.
Make your own version
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Questions
Status in one line, progress and spend against plan, the issues that need a decision, and the next milestones. This example leads with the status, then gives the steel delay two options so the steering group can choose.